Chess League Privacy Policy

Purpose of this Privacy Policy

The purpose of this Privacy Policy is to provide as much information as possible to the members and other users of the Chess League regarding how their information is stored, managed, and used. Acceptance of this Privacy Policy is required in order to become a member of the Chess League, and any current member or individual looking to become a member is encouraged to review this policy in full. Some of this policy also pertains to everyone who uses any website of the Chess League, even if not a member, for example as it relates to our use of cookies.



Public Display of Your Information


Profile Page:

After participating in your first season, or possibly sooner, you will have a publically visible profile created for you on our website. This profile page will contain, at minimum, your name, your status as a member (either active or inactive), the date you became a member, a list of the seasons you have participated in, a list of the awards you have received, a list of the charges you’ve had brought against you (whether imposed or dismissed), your standing and rank in each season you’ve participated in, your player tag, and, if still a memer, a button to video-call you via Google Meet using the Gmail address you’ve provided upon sign-up, a button to message you on Google Chat using the Gmail address you’ve provided upon sign-up, a button to play you in chess via a third party online host (i.e.: chess.com, etc), a link for other players to report you for cheating, harassment, etc, and the email address created for you by the Chess League, by which others may contact you.


Because all of the above information is collected/created and handled by the Chess League; you do not have to worry about providing us with any of this information (other than your name and Gmail address, which we receive upon sign-up). You must however, agree to the publicizing of this information on your profile page. These pages serve to allow players to easily play and/or contact other players, as well as browse the records and reputation of their opponents.


In addition to the minimum information listed above, you may, if you so choose, submit a self-portrait, concise biography, phone number, email address (other than the one created by the Chess League), external personal website, or direct message/social media link(s) or username(s) using either a popular platform (Facebook, Messenger, WhatsApp, Instagram, Snapchat, Telegram, TikTok, YouTube, Skype, Zoom, VSCO, Reddit, Tumblr, Pinterest, LinkedIn, etc), or if sign-in is not required to view your profile (or if listed as a method of contact, to contact you), a less popular platform not listed above may also be submitted.


Links submitted for the sole purpose of making profit through donations (GoFundMe, PayPal, etc) or advertising, or for the purpose of promoting any brand or business, even if your own, will not be approved, and any personal website you wish to link to must be appropriate and must contain information of value for those looking to learn more about you and/or contact you. Any picture or biography submitted must be appropriate and fitting for your representation as a Chess League member. In general, biographies, although not strictly limited to this, should include your background pertaining to chess (when you learned, why you enjoy playing, etc). For tips on writing an effective, applicable, and meaningful biography, visit chessleague.cc/edit-profile. As updating this information is relatively simple, there is no policy in place limiting how often you may request to update any of the information listed above, however, you are expected to have any content you wish to have displayed already complete and in no need of further correction before being displayed. Spelling and grammatical corrections of the biography or lighting and frame adjustments of the picture, for example, are not guaranteed to be made by the Chess League. Any of the above optional content you wish to have published to your profile must be sent by email to membership@chessleague.cc.


If for any reason your membership is discontinued, you hereby understand and agree that your name, your status as a member (inactive), the date you became a member, the list of the seasons you have participated in, the list of the awards you have received, the list of the charges you’ve had brought against you (whether imposed or dismissed), your standing and rank in each season you’ve participated in, and your player tag will remain displayed on your profile.


However, the button to video-call you via Google Meet using the Gmail address you’ve provided upon sign-up, the button to message you on Google Chat using the Gmail address you’ve provided upon sign-up, the button to play you in chess via a third party online host (i.e.: chess.com, etc), the link for other players to report you for cheating, harassment, etc, and the email address created for you by the Chess League, by which others may contact you, will be removed.


By default, any information you have optionally provided, including a self-portrait, concise biography, phone number, personal email address, external personal website, or direct message/social media link(s) or username(s), will remain on the profile, however upon departure you will have the option to update or remove this information. In the unfortunate case of your death (or event equivalent to death in regards to brain functionality), the decision to keep, change, or remove the optional information will belong to your (if first doesn’t exist, advance to next option, and so on): spouse, parent(s), oldest child if over 18, oldest sibling, goldfish.


The Chess League reserves the right to change or remove information on a member’s (or former member’s) profile page, or the profile page itself, at any time and for any reason.


In regards to the “Charges” portion of your profile, it is recommended that you review our Player Transparency Policy.


Other Locations on the Site:

In addition to your profile page, and any documents or sites linked to from your profile page (awards, charges, etc), your name and/or other info may publicly appear elsewhere on the site, both as site content and/or included inside site links, to the extent necessary to fulfill the purpose of the site. For example, when participating in a season, your name and standing may be displayed in live graphs, charts, etc, along with those of other players, in order to indicate the performance of the players relative to the rest. Your name will also appear in links to online files (i.e.: awards) that correspond to your membership. By applying to become a member, you agree to the publicizing of the following information onto our websites, including, but not limited to, the sites chessleague.cc and cloud.chessleague.cc:

  1. First name and last name or initial (for multiple purposes)

  2. Gmail address (for direct email contact, use of Google Calendar, Google Meet, etc)

  3. Player Tag, generally consisting only of your first and last name, but in the case of duplicates, possibly consisting of a middle initial, trailing number, etc (usually chosen by member, and used in links, in Chess League email addresses, and as usernames).

  4. Any and All information automatically or manually generated as a result of your membership in the Chess League (not to include the information you specifically provide us). This includes results of games you’ve played in any Chess League season, your awards, charges, Chess League email address, standings, or any dates associated with your participation in a season, completion of a game, acceptance of an award, membership application, acceptance of a charge, or any other occurrence regarding your membership in the Chess League, during that membership.


By applying to become a member, you understand that all information falling under category four of the previous clause is considered to be property of the Chess League, and not of you. As such, you understand that you do not have any right, legal or otherwise, to have us withdraw or unpublish any of this information, especially considering that doing so would result in the illegitimate alteration of the past and/or current standings of other players (in terms of number of games won, placement and rank in a season, etc). Additionally, you agree to allow us the permanent right, regardless of your membership status, to preserve the link between the entirety of your activity in/with the Chess League, including but not limited to the information under category four of the previous clause, and your person, publicly by means of your name and player tag, and also by means of your member ID number. We will, under no circumstances, be under any obligation to “unlink” your identity from your actions on or within our service by removing your name or tag from our site or from our past season rosters once you have applied to become a member, and especially after your participation in a season, at which point the standings and rankings of other players, both current and former, are dependent upon your existence (or former existence) as their opponent.


By applying to become a member, you therefore agree to allow the Chess League to retain, both privately and publicly, the information covered in categories one and three (your full name, excluding middle, and your player tag), and to retain any links, pages, graphs, charts, tables, dashboards, files, or other types of content, public or private, electronic or otherwise, which include that information. Additionally, as it pertains to awards, you have the option of having other information about you included on your awards, beyond your name, and basic information about your membership. Such additional information may include (at the member’s choice) location (i.e.: “New York City'' or “Pensacola, Fl”), academic grade level or age, etc. You agree in advance that you understand all awards issued by the Chess League will remain permanently accessible on our website, and that these awards will always be an identical version of the ones issued by us to you.



Retention of Your Private Information


Definition

The term “private information” refers to any information that either you have given us or we have generated for you which is not kept with intention to be displayed publicly**. This information includes, but is not limited to, your personal email address, if different from your Gmail address, your phone number, your physical address, your date of birth, your member ID, and any passwords you have created for or been assigned by the Chess League, along with any other information you are required to provide during the sign-up process that is not explicitly stated as information which will be publicly displayed in any manner.


**Regardless of our inherent definition and treatment of private information, permission from or request by a member to have some of their private information publicized to their profile, awards, or any other publicly accessible location managed by the Chess League (i.e: phone number, email address, location, etc), shall act as a waiver of responsibility on our part for the protection of that specific field of information, for as long as it is publicized per request of its owner (the member).


Security and Access

Such information listed above, which constitutes private information, is stored in an online database as well as an offline file (updated monthly) for back-up. No individuals outside of those who manage or are employed by the Chess League are permitted under any circumstances to view, copy, or modify private information. Additionally, such information is not accessible via a public link, and the only accounts to whom access of such information shall be granted are accounts owned by the Chess League, or by those who manage or are employed by the Chess League. In addition to restricting access to this information to a limited number of accounts, any account having access to user private information is required to comply with certain security measures, consisting of password complexity, two-factor authentication, and other preventive measures, in order to keep your private information safe.


While individual access to private information is restricted to those meeting the qualifications above, we may use third party processors to enhance our service, which often entails providing access of some or all of this information to those processors. For example, when you apply to become a member, you will receive an automatically generated email within about two minutes confirming that we have received your application and are looking it over. This email was created using some of the information you gave us when applying, such as your name and email address, and also language, location, and other information which may determine your eligibility. While certainly not all of your private information is used by these processors, as the fields they use are chosen by us, they do have access to all of it in most cases. An up to date list of third parties granted access to your private information can be found here.


Transfer and Processing

Your private information may be transferred to and maintained on computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer. We will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your private information will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.


Fraudulent Requests

The Chess League will never request payment information of any type for the purpose of identity verification. The only time you will be asked for payment information is if you are actually paying for a paid product or service of the Chess League, which, if paying online, will be done from our site, and likely using a third party processor like Square® or Stripe® to process your credit card information, or by using PayPal, Google Pay, or whichever method is indicated on our site, or if in person, by paying the Chess League Director or Season Manager, whichever applies, directly via cash, check, or direct electronic transaction. The Chess League additionally will never ask for your Social Security Number. For additional security information, including a list of the email addresses and domains used by the Chess League, as well as the methods of payment we support, visit chessleague.cc/security.


Duration of Retention of Private Information

The retention of your private information is not necessarily set to expire with your membership, and will be retained for as long as reasonably needed for the Chess League to keep an organized and thorough distinction of its members. Should you lose or forfeit your membership, and allowingly choose to return, you will inherit the same member ID, as opposed to receiving a new one, and will inherit the same season records, standings, and charges as you had before losing your membership. No member will be permitted to cleanse their record by forfeiting their membership followed by reapplying, in hopes to receive a new member ID and participation history.



Children’s Privacy


In accordance with the Children's Online Privacy Protection Act, any services we provide which require the collection of identifiable user information, including membership in the Chess League, are not intended for use by children under the age of 13 (“child” or “children”), unless parental consent has been granted for us to collect and retain this data.

We do not knowingly collect personally identifiable information from children under 13 without explicit parental consent. If you become aware that a child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we take steps in accordance with our Advanced Parental Policy, including the removal of that information from our servers.


If you are under the age of 13 and wish to become a member of the Chess League, you may begin the sign-up process, answering honestly any questions about your age and/or date of birth, along with the contact information of your parent(s) or legal guardian(s). Your parent(s) or guardian(s) will receive an email or phone call, requesting permission for you to be granted acceptance. Once such parental permission has been granted to us directly, you will be able to apply for a membership, with the same status as any other member.



Summary of the Reasons Requiring Use of Your Information


As follows are the reasons for which we may use the information you provide us upon applying to become a member:

  1. to publicly display your name and player tag on season standings, awards, your profile page, and in other relevant places

  2. to keep an organized, up to date, and unique record of you and your membership, to prevent attempted fraud, hijacking, etc. of your profile or any of your accounts or scheduled games, or any of our seasons or other services, by any unauthorized individual.

  3. to contact you for any reason regarding your membership in the Chess League

  4. to create a unique player tag based off your name, which will be used in links and as usernames.

  5. to verify your identity initially or if we have reason to believe your activity with us has been compromised (for example, we may send a letter to your home address if needed)

  6. to use your Gmail address for services, activities, or operations required to effectively execute the functionality of a season or of your membership (for example, sharing a Google Calendar schedule, or other resource only accessible to those with a Google account, to all members or season participants, or to create unique video call links for each account, etc)



Website Usage


Cookies

By your continued use of this site, you acknowledge the use of cookies to track certain information about your visitation. These cookies, though partially viewable by the Chess League through Google Analytics, are not created or implemented by the Chess League, nor can they be hindered, blocked, or removed by the Chess League, as they are implemented through Google Sites, the platform through which the website has been constructed. For additional information regarding what site cookies are used on a Google Site, please view Google’s Privacy Policy.


Usage Data

We collect information that your browser sends whenever you visit our website, known as usage data. This usage data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When you access our website with a device, this usage data may include information such as the type of device you use, your device unique ID, the IP address of your device, your device operating system, the type of Internet browser you use, unique device identifiers and other diagnostic data. This data is used to gather analysis or valuable information so that we can improve our website and user experience, to monitor the usage of our website, and to detect, prevent and address technical issues.



Links to Other Sites

Our websites may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit, as we have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.


Service Providers

We may employ third party companies or individuals to facilitate our service (“Service Providers”), provide service on our behalf, perform service-related services or assist us in analyzing how our service is used. These third parties have access to any information you provide only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.


Payments

We may provide paid products and/or services within Service. In that case, we use third-party services for payment processing (e.g. payment processors). We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their privacy policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.



Member Email Usage

Upon becoming a member of the Chess League, you will receive an email address to use during your time as a member. Messages sent to this email address will be forwarded to an email account chosen by the member. By default, the email address will be receive-only, meaning messages can only be sent to that address, and not from it, however, members are both able and allowed to enable the sending of messages from their Chess League provided email address.


All emails addresses on the chessleague.cc domain (including all subdomains) are intended only for uses relating to one's membership, participation, or other involvement in the Chess League, and all messages sent to and from any email address on the chessleauge.cc domain are considered property of the Chess League and are subject both to regular and intermittent monitoring by the Chess League.


Legal Entitlements


General Data Protection Regulation (GDPR)

If you are a resident of the European Union (EU) and European Economic Area (EEA), you have certain data protection rights, covered by GDPR. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please email us at contact@chessleague.cc.

In certain circumstances, you have the following data protection rights:

  1. the right to access, update or to delete the information we have on you;

  2. the right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete;

  3. the right to object. You have the right to object to our processing of your Personal Data;

  4. the right of restriction. You have the right to request that we restrict the processing of your personal information;

  5. the right to data portability. You have the right to be provided with a copy of your Personal Data in a structured, machine-readable and commonly used format;

  6. the right to withdraw consent. You also have the right to withdraw your consent at any time where we rely on your consent to process your personal information;

Please note that we may ask you to verify your identity before responding to such requests. Please note, we may not be able to provide Service without some necessary data. You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).


California Privacy Protection Act (CalOPPA)

CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law’s reach stretches well beyond California to require a person or company in the United States (and conceivable the world) that operates websites collecting personally identifiable information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals with whom it is being shared, and to comply with this policy.


According to CalOPPA we agree to the following:

  1. users can visit our site anonymously;

  2. our Privacy Policy link includes the word “Privacy”, and can easily be found on the homepage of our website;

  3. users will be notified of any privacy policy changes on our Privacy Policy Page;

  4. users are able to change their personal information by emailing us at contact@chessleague.cc.


California Consumer Privacy Act (CCPA)

If you are a California resident, you are entitled to learn what data we collect about you, ask to delete your data and not to sell (share) it. To exercise your data protection rights, you can make certain requests and ask us:

A) What personal information we have about you. If you make this request, we will return to you:

  1. The categories of personal information we have collected about you.

  2. The categories of sources from which we collect your personal information.

  3. The business or commercial purpose for collecting or selling your personal information.

  4. The categories of third parties with whom we share personal information.

  5. The specific pieces of personal information we have collected about you.

  6. A list of categories of personal information that we have sold, along with the category of any other company we sold it to. If we have not sold your personal information, we will inform you of that fact.

  7. A list of categories of personal information that we have disclosed for a business purpose, along with the category of any other company we shared it with.


*Please note, you are entitled to ask us to provide you with this information up to two times in a rolling twelve-month period. When you make this request, the information provided may be limited to the personal information we collected about you in the previous 12 months.


B) To delete your personal information. If you make this request, we will delete the personal information we hold about you as of the date of your request from our records and direct any service providers to do the same. In some cases, deletion may be accomplished through de-identification of the information. If you choose to delete your personal information, you may not be able to use certain functions that require your personal information to operate. This includes, but is not limited to, continual status as a member.


C) To stop selling your personal information. We don’t sell or rent your personal information to any third parties for any purpose. We do not sell your personal information for monetary consideration. However, under some circumstances, a transfer of personal information to a third party, or within our family of companies, without monetary consideration may be considered a “sale” under California law. You are the only owner of your Personal Data and can request disclosure or deletion at any time.

*If you submit a request to stop selling your personal information, we will stop making such transfers.

*Please note, if you ask us to delete or stop selling your data, it may impact your experience with us, and you may not be able to participate in certain programs or membership services which require the usage of your personal information to function. But in no circumstances, we will discriminate against you for exercising your rights.

*To exercise your California data protection rights described above, please send your request(s) by email: contact@chessleague.cc.

*Your data protection rights, described above, are covered by the CCPA, short for the California Consumer Privacy Act. To find out more, visit the official California Legislative Information website. The CCPA took effect on 01/01/2020.



Changes to this Privacy Policy

We may update our Privacy Policy from time to time, and will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.




Who To Contact For Questions


For questions or concerns about our Privacy Policy, please send us an email at: contact@chessleague.cc.